Using Sky Drive for Work

My Google Calendar is full!
My Google Calendar is full!

I’ll let you in on some tips that I use to task and manage projects given to my employee and independent contractors. I have three family members that work for me that I routinely and on a daily basis send new project details to. To make things easy, I use Sky Drive from Microsoft accessed now through www.Outlook.com to manage these projects.

Here’s what I do:

1. In Outlook, I have created a work calendar for each individual. I keep their project calendar separate from my own main Outlook calendar. My own mail Outlook calendar I sync to my smartphone and GMail as my preferred personal work calendar. My contractors each have their own job calendar which is posted at Outlook.com.

2. I have given them each my own master user name and password – created just for this purpose so they have full read, write, and edit privileges. When I add a task to their calendar from my desktop in Outlook, automatically the new task appears in their own personal Outlook.com online calendar tied to my work login. When they complete a task, they drag the project to the beginning of the calendar which makes it easy for me to know what my employee has completed and to just check in on tasking with my independent contractor.

3. I’ve just found out that Microsoft now has two smartphone Android apps that will allow me to add these two calendars to my smartphone so I can add, review, and update tasks and projects for staff on the go. Outlook.com app and Sky Drive app.

As it can get very complicated now to try to sync multiple calendars to Google without paying to use Google apps and send all your mail through their exchange servers, I simply like the greater control and free aspect of compartmentalizing my work and project work separately.

As you can see from the image of my own personal work calendar to try to integrate my project calendar would simply be too much data to manage as it is nearly as full as my own calendar. If you haven’t tried out some of these online tools, you may want to play around with the Outlook.com and Sky Drive calendars separating out kids and family schedules from work schedules to see how you’ll like using them.

How to Sync Your IE Favorites between Computers with SkyDrive

Live Mesh from Microsoft went away in February. I have used this service from Microsoft to sync my IE favorites between four or five computers which I really love. With Microsoft dropping Live Mesh in favor of the new SkyDrive, I just had to find a new alternative way to sync my favorites between my myriad computers and screens.

This excellent video will show you how to set up this action to sync IE favorites using the new SkyDrive from Microsoft. This same tactic works on Windows 8 too.

Here’s a special tip for Vista users:

These instructions work great for Windows 7 and 8 systems, but do not work for Vista. I have, however, found a work around for Vista users. If you follow the video instructions and are using Vista, when you try to open favorites in Internet Explorer, you will get an error saying that the favorites/favorites folder is missing and your favorites will not show.

To solve this problem, open your SkyDrive folder for your favorites and copy all the files. Then create a new folder called favorites inside of the favorites folder and then paste inside all the favorites you have just copied. I know this seems redundant, but it works. Now open IE on a Vista machine and you can now see all your favorites in Internet Explorer.

If you are syncing to a Windows 7 and Vista machine and you are saving a favorite, you will see that you have the option to save your bookmark now in two locations  the plain favorites folder and the favorites/favorites folder. Save your same URL in both and this way you can see your new bookmark on Vista and Windows 7 and 8.

Giving Google What It Wants

Placement on Google may make or break your business, especially if you are not wanting to spend thousands each month in AdWords to appear in the Paid Search Results. However, the way that a website gets placement now on Google has radically changed.

I recommend you read this interesting and insightful article written by Gianluca Fiorelli for MOZ called “SEO in the Personalization Age“. I feel that this is one of the most concise explanations of how Google has changed this last year to provide localized and personalized results and the impact on organic placement.

The biggest issue still for clients, is to capitalize on in these important and significant changes, is to stop writing or optimizing code for search engines and start focusing on putting the reader and site visitor first in all they do.

The author concludes the MOZ article with these very thoughtful points:

“Amit Singhal [of Google] is right when he says that “Answer,” “Converse,” and “Anticipate”—deep personalization of search, I called it—is going to change search as we know it.

“Is this maybe the reason why the Search Team at Google is now called the Knowledge Team? Is this maybe the main reason for “Not Provided” keywords, as Will Critchlow mentioned?

“What I know is that personalization is already so heavily present in search that avoiding it in the name of a fading neutral search is not doing good SEO.

“Moreover, personalized search is clearly telling us how SEO alone is not enough, but that content, social, and email marketing by themselves are also not enough to obtain a real and complete success in Internet marketing.”

The new model for organic placement on Google is one that takes a multi-platform and multi-pronged approach.

1. Localization and specifically localization for mobile search is a developing area. Make sure you list your location, address, city and state as well as phone number on your website. If you are a local selling store, restaurant, or business focusing on localization is key for you. Although you may never place for search queries at a national level if your business is location based this provides real opportunity.

2. Personalized search impacts nearly every single search done on Google. By making your website and social media engaging, interactive, and user-centric, you work to engage the model of crowdsourcing that spreads information about you and your business that is leveraged and incorporated into Google’s personalized search results. I personally find moderating a Google+ Community is a fine way to expand circles and thus appear in a wider variety of personalized searches from my +1 activity. Google shows the things I like, comment on, link to, and speak about in the Google results of others who are in my Google+ circles. It is important to understand that getting placement through using social media has moved well beyond just having a Twitter account and posting updates.

3. Create a continuing stream of website and blog content that provides shareability and value to readers. It is important to position your website and business entity as an authority in your industry. You do this by creating content that provides real value to readers. These readers in return comment and share your content online. Building up co-citations and links back to you in the process. This is done in a natural way, by real people who become your advocates, versus in a planned link building strategy which Google has devalued.

If you feel you need help with your own website strategy, I invite you to visit our website for more information and information about our services in these areas.

Guest Blogging for Links

What does Google (Matt Cutts) think about guest blogging and the links that are generated from doing it? This excellent video answers the question. http://www.youtube.com/watch?feature=player_embedded&v=IMxC3wQZOyc

This is the bottom line. If you did not sweat in creating the guest blog post Google will typically not give you link juice for it. That’s the hard cold fact. Write a light weight blog post of about 250 words, post it on a variety of sites, and maybe even use article spinning software in an effort to create unique content for each site and you really will not be getting link benefits.

Create a well written, informative, insightful blog post for a site that supports your industry and yes Google does like this approach. It’s all about the time you take and the insight you provide. Do not do guest blogging just for links with minimal effort on your part Matt and Google pretty much say in this video that it is wasted effort.